The untimely and incorrect execution of tasks by a leader is a common problem in modern companies. The reason for this is the lack of employee motivation. When employees understand that their work will not be evaluated or checked, they stop taking it seriously. Employee performance decreases, the situation in the team becomes unstable, and the company misses out on profits. To avoid problems with task execution, regular monitoring of task completion is essential.
Practically all companies have a hierarchical structure where the leader gives orders to subordinates, specifying deadlines for execution. To achieve results, it’s not enough to assign tasks to employees. You need to ensure that everyone understands the essence of the task and monitor the progress of its execution.
If we are talking about a small company with just a few people, this can be done relatively easily. In large companies with a large number of employees performing tasks of varying complexity and volume, it is important to establish a clear system for controlling task execution, which represents a systematic check of the company’s staff’s work.
By controlling the execution of tasks assigned by the leader, it is easy to identify deviations from the desired results, employee actions, and make necessary corrections.
Task control can be:
The task control system is built on the collaborative efforts of the leader and their deputies. An assistant records tasks, monitors their deadlines, and assigns responsible individuals. They periodically report on the progress to the leader in written reports, which include information on how many tasks employees received, who completed them, and who did not.
The task control system should be formally documented, and employees should be informed in advance. The key provisions of the system are recorded in the company’s internal documents. Subordinates should understand how task assignments are made and who is responsible for their control. The accompanying documentation should outline the reporting forms for presenting intermediate and final results.
Formal written approval of the system’s provisions is of paramount importance for the company. Holding an employee accountable for not fulfilling their duties can only be done if these duties are documented in writing. The same applies to rewarding employees based on their performance.
To make sure that employees listen to and understand the leader, their instructions must be adequate and well-formulated. The vaguer the task’s wording, the less likely it will be executed properly.
Here are some common mistakes that hinder the execution of management directives:
Employees are more likely to take their tasks seriously if the following principles are observed:
Effective communication between performers and responsible individuals (secretaries, assistants to leaders) is crucial for achieving positive results in collaborative work. The SMART goal-setting system demonstrates promising results in this regard. According to this methodology, tasks assigned by leaders should meet the following criteria:
Automated programs simplify task control at various levels. They facilitate communication between leaders and employees, including remote workers.
Using task managers for organizing work with subordinates allows you to prioritize tasks using labels and color-coding. This helps leaders stay informed about the status of tasks and what employees are working on.
Automated personnel monitoring systems consolidate all tasks into a single system, making them accessible for review at any convenient time. With electronic planners, company leadership can manage tasks remotely, using tablets or other digital devices.
“Convenient Software for Personnel Management: LiderTask
LiderTask is a versatile software designed for use on various electronic devices. It allows for authorized control with the delegation of responsibilities within a unified system. The program’s features include:
You can view an employee’s tasks by clicking on their avatar. The progress of the assigned task is indicated by a border around the avatar. A green border indicates that the task is assigned to that employee, while a red border signifies that you are the assigned executor.
Within the task window, you can:
Notifications about assigned tasks will be delivered to all devices available to the executor.
The LiderTask program helps streamline document management within a company and organize task tracking based on their completion status and quality. It is equally suitable for entrepreneurs, leaders of large companies, and managers due to its numerous functions, such as:
To ensure that a task is completed on time, it is essential to assign an executor. By assigning a task to a specific employee, you can trust that it won’t be neglected. When an employee receives a task, they mark it as ‘in progress.’ Upon completion, they change the status to ‘ready,’ and it will appear in the ‘Ready for Submission’ section. The responsible person will receive a notification as confirmation of completion.
By using the LiderTask application, you can easily monitor the execution of tasks and keep them within sight. The planner is user-friendly and works efficiently on Windows, Android, MacOs, and iOS devices with synchronization across all platforms.
The application is particularly useful for managing remote employees. Your staff will feel the presence of leadership, understand that specific actions are expected of them within set deadlines, and the planner will monitor the work of remote employees, providing reports to management.”
Effective and systematic control over the execution of assignments ensures comprehensive coverage of all tasks within a company for successful business management. Secretaries and executive assistants play a crucial role in this process.
Implementing a control system should begin with the correct task assignment. Assignments should include the employee’s name and deadline for completion. To facilitate checking and monitoring the degree of task completion, it is more convenient to use automated tools that simplify personnel management.
Additional means of controlling assignments are reports that provide information on the status of task execution. Reports should be generated based on the following criteria:
The choice of monitoring method should take into account the specific characteristics and scale of the business.