15 Trello Alternatives to Increase Project Management Effectiveness

Trello Alternatives
Michael Kalashnikov
Michael Smith
28 March 2024
14 min

Efficiency and organization are key components of success in today’s energetic internet environment. Trello is a popular task management tool used by many individuals as well as businesses. Finding the perfect app might be challenging when sorting through the wealth of alternatives available.

This post aims to simplify decision-making by providing a thorough ranking of 15 Trello replacement apps based on attributes including pricing, overall performance, connectivity, convenience of use, and features. The app you use should be carefully considered as it may have a significant impact on productivity and organization. By looking into the Trello alternatives listed here and choosing the one that best suits their needs, readers may increase the effectiveness of their task and manage it better.

The following elements may be taken into consideration while rating alternatives to Trello:

  • Interface. The software’s general design, intuitiveness, and simplicity of use may have a big influence on productivity and user experience.
  • Functionality. The breadth and depth of the app’s functionality, including project planning tools, task management, integrations, and collaboration tools.
  • Ease of use. The degree to which an application satisfies users’ demands and workflow preferences, as well as its functionality and availability.
  • Speed. The app’s dependability, speed, and consistency in completing jobs and projects quickly and without hiccups.
  • Client Ratings. Details of the application’s advantages, disadvantages, and general degree of satisfaction may be gained from the opinions of present customers.

1. LeaderTask

Let’s start with LeaderTask, a platform that has both mobile and desktop versions. There is a way to keep an eye on the job that your staff is doing, and regular users may manage all of their affairs, both at work and at home. An alert system that prevents you from forgetting anything crucial, the capacity to carry out the largest projects, communication on a job with an employee or client, and many other helpful features were brought by LeaderTask and were highly required by the creators themselves. The application of every time management system now in use by LeaderTask is another unique feature. Certain ones, like the Pomodoro technique developed by Francisco Cirillo, are in the form of extra instruments.

LeaderTask is a To-Do List and Your Task Management App

With LeaderTask, you may work on an infinite number of distinct projects and assign staff members to separate tasks that don’t conflict with one another. Even a situation where freelancers may view the jobs that a company opens for them was considered by the developers. It’s also crucial to remember that LeaderTask’s database is designed to withstand heavy loads, so it can handle enormous amounts of work without sacrificing performance.

The cost of the platform’s premium subscription is $3.33, and the Business plan is $4.66.

2. Asana

Asana is a leading project management tool that has migrated to Kanban over the past few years. Asana has comparable capabilities to Trello when it comes to its board approach to task management. It also includes more advanced workflow automation features and three different views. Particular recognition should go to the application’s fully complete mobile version, which lets you accomplish everything you can do on a PC. There are many options for each task: you can create subtasks (checklists), add files, write feedback, use hashtags to notify interested parties of changes quickly, use tags for more precise filtering, finish a task with a single click, quickly change the deadline by getting permission from the manager, and more. Additionally, there is a Unified Inbox feed similar to the social network where you can view all task-related activity and I can see all recent changes.

10 Best Asana Alternatives | monday.com Blog

The free plan includes up to 15 users, while the premium plan starts at $10.99 per user per month. The Advice view or tab offers almost the same user interface as Trello. You can drag and move tasks from one stage to another or click on them to view and edit details. Large teams with intricate processes and numerous task owners, as well as those with complicated projects, will find Asana to be excellent. Furthermore, Asana comes with over 100 built-in connectors, including notable programs like Office 365, Salesforce, Slack, and more. Because it has Workflow Automation Tools, Card Owner, and Kanban View, Asana is an excellent tool all around.

3. Airtable

Businesses may utilize Airtable, a clever tool, to manage teams and projects. For task management, Airtable offers not just a spreadsheet view but also a calendar view and a Kanban view. 5GB of storage and 1,200 rows are included in the free plan. The monthly cost of the Plus plan is $10 per user. The Excel interface by default is more akin to a more robust version of the program. But for those who have used Trello before, the Kanban view is simple to use and straightforward. By selecting the + symbol in each column, you can quickly add additional projects and reposition the cards to fit your requirements.

Airtable: The Spreadsheet-Database Hybrid You Should Be Using | Olivia Management

Zapier and other SaaS connection tools enable over 1,000 more connectors, in addition to the 30 built-in interfaces that Airtable offers through its API. With a simplified workflow and practical features that other competitors don’t provide, Airtable is simple to use. The field title and type must be specified when establishing a column. The field name appears separately in Airtable compared to conventional spreadsheet processors.

Every project has a workspace where people may be invited. Establish three workstations and work on each one separately if you are focusing on three projects at once. You may establish multiple databases as you’d like in each workspace, and you can also build tables inside the databases.

4. Basecamp

Basecamp is an instrument for workflow and teamwork in addition to project management. Keep in mind that there is no Kanban view. In addition to standard project management features, Basecamp offers real-time group chat, a message board, and other tools for collaboration. Basecamp offers a trial period of thirty days at a fixed monthly cost of $99 per organization (not user). Through the API, Basecamp offers more than forty pre-integrations, in addition to Zapier and Automate.io.

Basecamp: What's New

Basecamp’s features include: assigning employees to tasks, setting deadlines, transferring and storing files, a calendar with events and the ability to synchronize it with Outlook, commenting, automatic check-in using questions, and monitoring user activity. With the help of tools, you may oversee a job without becoming sidetracked by outside services. Concepts, strategies, updates, and general news are posted here. A list of project tasks is included in the task sheet; these activities are organized and can be allocated to a team or an individual. The management and staff use the calendar to mark significant events and schedule upcoming tasks. With automatic check-in, you may use questions to gently inquire about the daily accomplishments of employees.

In Basecamp, work is done in a single area where teams, projects, and company chat, and common tasks are kept. A feed that provides users with project news, a task sheet, papers, and files, a general discussion, a calendar, and automated check-in are among these components’ six project management components. While the “Teams” page provides aspects about the work of a particular department, the “Company” tab contains generic elements about the team as a whole.

5. Microsoft Planner

With Microsoft Planner, you can track progress on personal and business to-do lists, rapidly organize them, and include interested parties in idea discussions. The program may be used on PCs and mobile devices, and it is part of the Microsoft Office suite. It is licensed software. Both private persons and legal entities can use the program. There are licensing alternatives available for homes, schools, and big enterprises based on the range of tariffs. Government agencies and individual Microsoft users won’t be allowed to utilize the program, though.

5 Tips and Tricks to Become a Microsoft Planner Master

The Office 365 application installer is the typical way to access Planner. For each plan, the system offers a dedicated board where you can make requests and arrange them according to assignee or status. The Drag & Drop interface lets you modify the contents of boards. A participant’s current tasks from all plans are visible to you in the “My Tasks” area, along with a progress indicator, making it simpler to manage group members’ activities when working together. Files may be attached to the system from other Microsoft suite programs. You can quickly assess your team’s performance using built-in charts.

6. Notion

With a plethora of tools for managing tasks, note-taking, organizing projects, teamwork, and more, Notion is a well-liked all-in-one workspace software. Notion features an extremely configurable, sleek, and modern user interface. To fit their tastes, users may arrange their workplace using a variety of themes, arrangements, and views. Notion has an extensive feature set that includes to-do lists, calendars, forums, databases, and more. Because users may construct pages with diverse content types—text, photos, tables, and embeds—it is adaptable to a range of use cases. It provides a strong and versatile toolkit that can be adjusted to fit various processes. Users may easily streamline their duties and projects by creating customizable databases, templates, and processes.

Your connected workspace for wiki, docs & projects | Notion

Endless pages, blocks, and guest participation are features of Notion’s free plan. Basic functionality like notes, duties, and layouts are available to users without charge. Limitless storage, file shares, and history of versions are all included with the $4 per month (yearly) Personal plan. In addition, users may work together with an infinite number of visitors and make use of sophisticated features like priority assistance and offline access. Notion provides customized pricing for larger companies with certain needs. Enhanced safety features, compliance assistance, and specialized handling of accounts are all included in the Enterprise package.

Notion offers a variety of solutions to accommodate individual users, teams, and organizations according to their demands and budget, making its cost affordable about other comparable instruments in the sector.

7. Todoist

Organizing, prioritizing, and tracking activities and projects is made easier with the aid of Todoist, a well-known task management and productivity application. With Todoist, users may create tasks, prioritize them, set deadlines, annotate them, add labels, and group them into projects and separate projects. To help them remain on track, users may also set reminders and establish recurring activities. Through Todoist, users may designate tasks to certain people, assign tasks to team members or collaborators, and interact with one another on tasks by leaving comments and attaching files. Along with efficiency capabilities like task models, labels, filters, reminders, and connections with well-known programs like Dropbox and Google Calendar, it also provides these functions.

How to Track Your Health With Todoist

The platform provides both free and premium subscriptions under a freemium business model. Basic task management instruments are available in the basic plan. Additional features including productivity reports, labels, filters, reminders, and comments are available in the $3 monthly (yearly) premium account. Additionally, Todoist provides companies with a business plan that includes enhanced collaboration and administration tools and costs $5 per user per month (paid yearly). Todoist, then, is a flexible scheduling application that serves individuals, groups, and companies trying to improve efficiency and optimize processes.

8. Pipefy

A tool for managing workflows called Pipefy aids companies in automating and streamlining their procedures. With Pipefy, customers can design distinctive processes for a variety of operations, including client onboarding, project management, HR procedures, and more. With a visual interface, users can create processes, configure automatic actions and triggers, and monitor real-time progress. Users of the platform can tailor a library of already constructed procedure models to meet their requirements. These templates make it simple for users to get started right away because they include an array of business operations.

SoftBank bets big on Pipefy, which just raised $75M for its 'low-code' workflow management tool | TechCrunch

Pipefy facilitates team collaboration on assignments and initiatives through task delegation, file sharing, and notification configuration. To facilitate communication within the site, users may also combine it with email and Slack. It gives customers access to analytics and reporting tools that let them keep tabs on important indicators, assess how well processes are working, and spot any bottlenecks or potential improvement areas. Users may create personalized dashboards and reports to learn more about their workflows. The platform provides a range of price options to accommodate various corporate requirements. There is a free plan with limited capabilities, a business plan with advanced features including automated rules, SLA following, and analysis that costs $18 per person each month (paid yearly), and a commercial plan featuring extra support choices and bespoke costs for bigger enterprises.

9. Wrike

Strong task management features are provided by Wrike, enabling people to generate tasks, allocate them to team members, establish due dates, and monitor advancement. For improved organization and visibility, users can group tasks into folders for them, projects, and sub-tasks. The juicy part is that Wrike lets users see project timelines, dependencies, and milestones using its interactive Gantt charts. This tool assists teams in efficiently planning and managing projects by highlighting important routes and modifying timelines as necessary.

Versatile & Robust Project Management Software | Wrike

Wrike has sophisticated reporting capabilities that let customers examine important indicators, keep an eye on team output, and measure project performance. To obtain insights into the status of projects and make data-driven choices, users may generate custom dashboards and visualizations.

Wrike has a variety of price tiers to suit various company requirements. A free option with basic functions for individuals, a plan for professionals with advanced project management features beginning at $9.80 per user monthly (billed every year), and an enterprise plan with additional automation and analysis capabilities priced at $24.80 per user per one month (charged every year) are among the available plans. For bigger enterprises needing more sophisticated security and support solutions, Wrike now has an enterprise package with tailored pricing.

As you can see, Wrike is a feature-rich scheduling tool with an easy-to-use interface that enables teams to effectively plan, coordinate, and carry out projects. Its various price choices further enhance its appeal.

10. ClickUp

With its extensive feature set, ClickUp is an incredibly potent management of projects tool that facilitates teamwork, task organization, and increased productivity. With ClickUp’s adaptable task management features, users may create tasks, allocate them to team members, establish deadlines, and rank them in order of urgency. Users may enhance visibility and control by grouping jobs into schedules, panels, or timeframes. Users may alter task statuses, areas, tags, and displays to suit the preferences and workflow of their team. ClickUp’s features—which include real-time editing, file sharing, comments, and mentions—allow team members to collaborate effortlessly. Within assignments, projects, or chat channels, users may interact to exchange ideas, offer criticism, and keep everyone updated.

ClickUp™ for Project Management Solutions

ClickUp gives consumers the ability to manage project progress, manage team performance, and evaluate critical indicators with its powerful reporting features and configurable dashboards. Users may visualize data and make defensible decisions by creating bespoke charts, reports, and graphs. Many more third-party tools and services, such as Zoom and Slack, are integrated with ClickUp. Customers may easily integrate their project management processes with other systems and expedite cross-platform cooperation thanks to these integration capabilities.

For individuals, ClickUp gives a free plan with limited functionality. For a yearly cost of $5 per user per month, users may upgrade to a subscription plan with unlimited storage and analysis options. In addition, ClickUp provides bigger enterprises needing enhanced safety and legal capabilities with an enterprise package with tailored pricing.

11. KanbanFlow

A software application called KanbanFlow is used for working on lean development projects with the Kanban approach, both individually and in groups. With the help of the service, you may add several Kanban boards to make plans and monitor progress on various projects. The solution is appropriate for team and project management as well as for boosting individual productivity. Any modifications made to the board by any team member instantly show up on all team monitors. Hence, if you rearrange, delete, or add projects for yourself, the team as a whole will have to do the same. Use of a timer to keep tabs on how long you spend on chores is an option. The timer is compatible with the widely used Pomodoro time management technique.

KanbanFlow - Lean project management. Simplified.

Work visualization, task tagging, real-time collaboration, subtasks for tracking progress, system integration, change revision, file attachments (including from Dropbox and Google Drive), data export and import to Excel, CSV, XML, and JSON, and much more are some of the main features of KanbanFlow. A free plan with unlimited panels, tasks, and customers is available from KanbanFlow. The monthly cost of KanbanFlow’s VIP plan is $5 for each user (paid yearly) or $7 for each user (billed monthly). Scheduler view, swimlanes, subtasks, repeating tasks, task dependencies, and more features are included in the premium plan. For businesses who need more extensive safety, regulation, and flexibility for customization, KanbanFlow now provides an enterprise package with tailored pricing.

12. Sortd

Your Gmail may be enhanced with the Sortd plugin, which entirely changes the UI. Once installed, it allows you to arrange letters into many lists that are shown as individual vertical panels. There are four of these lists by default: To-Do, Follow-Up, List 1, and List 2. These titles are easily modifiable, and you may add or remove task lists as needed. Sortd has two ways of operation. In the first, Sortd’s primary task list is displayed on the right in a small panel while using the standard Gmail interface. The second option lets you use all of the task lists that are currently in place and entirely replaces Gmail.

Sortd ‍- Rated #1 App for Gmail-based Teams

All you have to do to distribute letters throughout lists is drag and drop with the mouse. Any email you choose with a right-click context menu has the option to be archived, deleted, or marked as finished. With only a single click, the letter’s contents are displayed in a new window that appears where you may, among other things, make notes.

13. Jira

The software development management platform Jira is produced by Atlassian, the organization that owns Trello. The Jira system is a versatile tool that allows businesses to modify the service’s functional look to meet their requirements. The Jira admin can designate a set of statuses, specify the kind of issues with distinct constituent pieces, and more for each specific project. You can specify the participants’ access privileges for every project.

Jira Software - Features | Atlassian

Three components make up the Jira structure: projects, tasks, and subtasks. The centerpiece of the platform is a project, which houses tasks and details about the development of the application. Users can choose to utilize a pre-made template or start from scratch when creating a project. An automated roadmap is generated to monitor the project’s advancement. A project plan is an organizational structure that enables you to organize the work of multiple groups on a single project, track task progress, and plan a work process from various temporal perspectives.

But, Jira problems are organized project management tools. Tasks include details on what has to be done, how long it will take to finish, how to install the executor and any related files. The user can make subtasks, record progress, write comments, and get alerts when changes are made to a task.

14. Workzone

Workzone is a feature-rich project management tool made to assist groups and companies in efficiently managing their tasks, projects, and cooperation. Users may establish projects, assign tasks, set milestones, monitor progress, and manage deadlines using Workzone’s powerful project management features. Teams may work together and maintain organization with the platform’s central workspace. Users may create, assign, and rank jobs inside projects using Workzone. Users may guarantee that work is finished on time and in the correct order by setting deadlines, connections, and task statuses.

Workzone provides tools for collaboration and communication, including email integration, comments, alerts, and debates. Team members may successfully coordinate their activities, stay in touch, and communicate information thanks to these tools. Workzone offers analytics and reporting solutions that let customers keep tabs on team performance, measure project progress, and get insights into the productivity and health of their projects. Dashboards and reports that may be customized provide users access to important project KPIs. With features like role-based permissions, encryption via SSL, data restores, and adherence to regulatory requirements like GDPR and SOC 2.

Depending on the quantity of users, the platform provides a tier-based pricing system. Pricing begins with a basic charge for a specific number of users and goes up for each extra user that can be added to the profile.

15. Monday

The ease with which repeated operations may be automated is the most remarkable feature of Monday’s user experience. The platform offers several features that enhance teamwork, production, and efficiency without taxing the senses. To maximize convenience and make project administration easier, everything has been streamlined.

monday.com | A new way of working

If/when/then phrases are integrated into the program to eliminate redundant chores. using just one click, you can find and automate activities like moving things, setting deadlines, and sending notifications using these automation recipes.

Reducing your burden is the main goal of utilizing project management software. Fortunately, Monday isn’t one of the most advanced project management tools available. Without expert assistance, you can sometimes get your staff up to speed in a matter of minutes. The UI is intuitive since it depends on the same logic as Excel. In addition, there is a vast knowledge library, video lessons, and assistance available to assist you in getting back on track if you stray.

The Last Few Words

Visitors need to take into account their unique demands when selecting a Trello substitute software, like the scope of the project, teamwork needs, desired workflow style, and financial limitations. Users may make an informed selection that fits their tastes and improves their efficiency and efficiency by weighing these aspects while contrasting them with the characteristics provided by the many options shown in the list.

Professional Task Planner and Organizer
Download the LeaderTask app and enjoy the simplicity and convenience of planning your tasks.