Any freelancer or project manager is familiar with the expression deadline, which means a deadline by which a task must be completed. Literally translated from English, “deadline” sounds like “death line”. Fortunately, in modern terminology, it does not mean that you are expected to be immediately physically destroyed for failure to meet the deadline of a project or order. But, once upon a time, a violated deadline was indeed dealt with in the harshest way possible. Let’s try to understand what this expression means and how deadlines are applied in various spheres of life and business.
The term “deadline” was coined in 1860 in the United States, during the Civil War. It referred to a kind of security fence that bounded the area around a prison. “The Death Line was set about six meters from the fence. Any approach of a prisoner to the line, up to and including touching it with a fingertip or foot, risked instant execution.
In the 20th century, the concept of “deadline” moved from the prison lexicon to the printing industry. This term was used by newspapermen to denote the deadline for submitting a prepared publication to the press. Today this word is used in professional ethics and ordinary life much more often, it can be heard in the vocabulary of specialists in various fields: programmers, freelancers, designers, managers, students, copywriters, marketers, athletes.
The expression deadline refers to the key concepts of planning and time management. Helps to make any abstract plans concrete and measurable. Teaches how to manage your time correctly and rationally to achieve better results.
In simple terms, a deadline is a “deadline” or a limit point in time by which a task must be fully completed. The deadline can be as precise as possible, down to specifying hours and minutes. For example, copywriters working on the exchange, give orders to a clearly defined deadline. Failure to comply with deadlines leads to unpleasant consequences. An untimely order is detrimental to sales and threatens to diminish your reputation in the market. Delay in filing tax returns is fraught with penalties. In other words, the consequences of not meeting deadlines can be purely reputational, or quite serious.
For some people, the word deadline evokes negative emotions because of obsessive thoughts about possible problems that will inevitably arise when deadlines are missed. This leads to stress, emotional tension. So why complicate your life voluntarily and wear yourself out with artificially imposed restrictions?
In fact, there are quite a few useful benefits to be gained by using deadlines. Thanks to this planning tool, you will be able to:
Artificially limiting the deadline for a project allows a new manager to test his or her work team. This is the best way to figure out who can do the work in the team, who is a leader or, on the contrary, an outsider. Who knows how to act in stressful situations, and who gets stumped or hysterical when deviating from the chosen course.
Hard deadlines are an effective time management method that allows you to achieve better results in less time. But, it also has its certain disadvantages:
Violation of deadlines can be due to personal reasons, such as illness or unforeseen circumstances in which a person found himself and did not complete the work. But, most often it happens because of laziness, disorganization and the habit of putting everything off “for later”. Performers who do not meet deadlines that are related to work, in normal life behave accordingly:
In the course of work, such employees are always looking at their watches. Since they have to act extremely quickly to get everything done, they have no time to check the completed task or identify mistakes. Of course, the quality of work in this mode is out of the question.
You can get rid of the bad habit of putting off work “for tomorrow” with the help of a daily planner. If you schedule your time by hours and minutes and follow the plan, you won’t have to grab a thousand things to do at the end of the working day.
Learning to complete tasks on time is difficult but possible. You need to follow three simple principles:
This tool is applicable to any sphere of life. In legislation, it is the deadline for submitting reports. In journalism, this term refers to the time when a publication goes to press. For programmers, copywriters, freelancers, it is the time when it is necessary to fully complete work on an order or project. Deadlines are an effective tool of marketers. They are included to stimulate consumer interest and increase buyer activity. It’s hard to refrain from buying if you receive a text message informing you that the products of your favorite brand are 50% off today. And it is valid only until the end of the day. Having received such a message, many people immediately go to the store, even though no purchases were planned for the current day.
No matter how valid the reasons for the failure of projects, their systematic violation leads to loss of reputation and financial losses for the contractor and the company. To avoid letting yourself, your colleagues and your company down, you need to follow a few simple rules:
By following these simple steps, you will get rid of fear and insecurity. You will realize that adherence to strict time limits is not a punishment, but a great incentive to work harder and more efficiently to get better results.
In order not to get confused in the flow of daily activities and to avoid disruptions in the deadlines of important tasks, you can use your personal electronic assistant. One of the best services for planning and organizing work on projects is LeaderTask, which combines the functions of a diary, planner, task manager and organizer.
The application is suitable for personal use and management of small and medium-sized companies. Combines all popular time management tools, including GTD, Pomodoro Technique and many others.
The program has everything you need for daily and strategic planning. You can create and manage personal and team projects, assign tasks to different areas. Delegate tasks to employees and control the quality of their fulfillment.
Make lists of tasks for a day, a week or any other period. For each of them you can create your own checklist with a detailed description of the steps. Set deadlines. The application will remind you about the approaching deadline in time: an hour, a day or 15 minutes in advance. Alert you about a regular task or important negotiations.
Tasks in LeaderTask can be organized in your agenda by hours, so you can clearly see the daily picture of your working day on the calendar. You will always be aware of what needs to be done right now, what your plans are for the next month or tomorrow.
By understanding the benefits of deadlines, you can become more organized and productive in your work and life. In order not to feel the pressure and stress of having to meet tight deadlines, it is important that they are realistically achievable. When planning, be sure to consider your capabilities and resources. To make it easier to accomplish a complex task, break it down into smaller chunks. Use time management tools to develop self-discipline and fight procrastination. This way you can meet deadlines without stress and unpleasant consequences.